Planning
“A good plan is like a road map: it shows the final destination and usually the best way to get there.”
Behind every successful event is a well thought out plan to keep everything on track, on budget, and well-organized. From the moment you start to envision how your event will look and feel to the moment your guests are headed home and thanking you for a lovely time, Utah Events by Design is with you every step of the way.
After an initial consultation of just getting to know each other and explaining our process, we’ll begin to explore all areas of importance and priority surrounding your event and use this as a guide to focus our planning efforts. It’s important that we get to know who you are! It’s even more important that we develop a thorough understanding of your expectations as it is our responsibility to keep you on budget and on target with your event. To ensure this happens, our planning services include the following areas of expertise:
- Advice & Etiquette
- Budget Planning
- Time Management
- Venue Research and Recommendations
- Vendor Research and Referrals
- Contract & Pricing Negotiation
When you hire Utah Events by Design as your event planner, we plan your event start to finish and help enlist only the best vendors to help exceed your expectations. We promise you our commitment to excellence and we guarantee you and your guests will experience an event to enjoy and remember. For more information about our planning services contact us.
A Note Worth Reading: The differences between event planners and venue coordinators:
People commonly assume event planners and venue coordinators are one in the same. However, these are two completely separate roles not to be confused and lumped into the same category. Let us explain…
Event Planners
An event planner manages the overall coordination and logistics of planning an event. This is a big job as the planner:
- Manages the client’s budget as to not exceed expectations
- Oversees time lines verifying things are completed according to schedule
- Makes professional vendor recommendations
- Assists with contract negotiation to secure the best pricing for the client
- Keeps track of all planning details to ensure nothing is forgotten along the way
- Serves as the point of contact for all enlisted participants, ensuring things running smoothly up to and during the event.
Venue Coordinators
An event coordinator works closely with an event planner but deals primarily with anything pertaining only to the venue. For example, a venue coordinator:
- Manages the paperwork necessary to book the venue and draw up the contract
- Manages venue staff per the agreed upon arrangements dictated by the contract set up by the event planner
- Participates in onsite inspections with the event planner
Event coordinators do not manage any agreements and contracts arranged outside of the venue. It is not their responsibility to manage budget, timeline, or additional expectations other than making sure the facility where the event takes place is prepared accordingly to the arranged contract.
